Board of Directors Meeting August 8, 2018

8 August 2018, 5:30PM – 1160 N 645 West, Washington, Utah

 

 

Agenda Item Presenter Questions to answer Time
Workshop Start Chair 5:30
Open and public meeting act review Chair Discuss summary on Pg. 2
Strategy Discussion Chair
Workshop End 6:25
Board Meeting Call to Order Chair

6:30
Read Vision and Mission Statement Chair
Approve Minutes from Previous Meeting Secretary
Public Comment Chair 6:35
Director’s Report

  • Short Celebration
  • How have your first few weeks been?
Director
Finance Report

  • Monthly Finance Statement
Business Manager How do actual expenses compare to the school’s budget? 6:55
Enrollment Admissions What is our current enrollment? 7:10
Board Governance

  • Do we want to open more dates for board member hiring or PTVO board member election?
  • What committees do we feel will benefit the school at this time?
  • Does the board feel it would benefit from additional reports monthly?
Chair
  • Pros and cons of opening hiring at this point. Would the PTVO be willing and have participants in a parent driven election? (Board member serving a 1 year term)
  • Review Committees and create new committees if deemed necessary.
  • We have added two new positions this year, Curriculum coordinator and Sped. Director.
7:15
Reserved for Closed Session Chair As needed
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized grade K-7 education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

 

Open and Public Meetings Act- Quick Summary

Utah Code Title 52, Chapter 4    (Source: https://goo.gl/Ror241 )

Open Government:

  • Government exists to aid in the conduct of the people’s business
  • Government must take actions openly
  • Government must deliberate openly

Public Body:

  • Convening of a public body with a quorum present for matters under the body’s jurisdiction or advisory powers
  • All meetings are open to the public unless closed in accordance with the act
  • Electronic information presented by an individual on an item on an agenda shall be provided to become part of the public record (S.B. 169)

Public Notice of Meetings:

  • Not less than a 24-hour public notice is required (agenda, date, time, and place)
  • Post the notice:
  • with the principal office of the public body
  • on the Utah Public Notice website
  • Agenda must include topics with reasonable specificity to notify the public,
  • No final action can be taken on a topic not listed on the posted agenda

Meeting Minutes:

  • Written minutes and an audio recording must be kept of all open meetings
  • Written minutes must include: date, time, and place; members present and absent; record

of votes; names of people providing comments and a short summary of comments; and

other information regarding what occurred, as requested by a member

  • Minutes must be approved by the public body, and pending minutes must be available

within 30 days of the meeting (if it is a state public body)

  • Recording must be complete, unedited, and properly labeled and available to the public

within three days of the meeting

Emergency Meetings:

  • The 24-hour notice may be disregarded for an emergency meeting
  • Must give the best notice practicable, including time, place, and topics to be considered
  • Must attempt to notify all members
  • Majority of members must approve holding the emergency meeting

Closed Meetings:

  • May only be held for certain specified items and, in most cases, requires a 2/3 vote to close
  • A quorum must be present to hold a closed meeting
  • Permitted closed meeting topics include:
  • discussion of character, professional competence, or health of an individual;
  • strategy sessions for collective bargaining, litigation, water rights, or sale of real property;
  • security and criminal misconduct;
  • certain ethics complaints;
  • trade secrets (S.B. 179);
  • and certain procurement information (S.B. 179)
  • A recording must be kept of a closed meeting with some exceptions

Electronic Meetings:

  • A meeting convened through electronic media may only be held if the public body has

adopted a rule or ordinance governing the use of electronic meetings

  • The chair must then determine if sufficient equipment and connections are available to

allow remote participation