Board of Directors Meeting August 8, 2018

8 August 2018, 5:30PM – 1160 N 645 West, Washington, Utah



Agenda Item Presenter Questions to answer Time
Workshop Start Chair 5:30
Open and public meeting act review Chair Discuss summary on Pg. 2
Strategy Discussion Chair
Workshop End 6:25
Board Meeting Call to Order Chair

Read Vision and Mission Statement Chair
Approve Minutes from Previous Meeting Secretary
Public Comment Chair 6:35
Director’s Report

  • Short Celebration
  • How have your first few weeks been?
Finance Report

  • Monthly Finance Statement
Business Manager How do actual expenses compare to the school’s budget? 6:55
Enrollment Admissions What is our current enrollment? 7:10
Board Governance

  • Do we want to open more dates for board member hiring or PTVO board member election?
  • What committees do we feel will benefit the school at this time?
  • Does the board feel it would benefit from additional reports monthly?
  • Pros and cons of opening hiring at this point. Would the PTVO be willing and have participants in a parent driven election? (Board member serving a 1 year term)
  • Review Committees and create new committees if deemed necessary.
  • We have added two new positions this year, Curriculum coordinator and Sped. Director.
Reserved for Closed Session Chair As needed
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30


At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.


The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized grade K-7 education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.


Open and Public Meetings Act- Quick Summary

Utah Code Title 52, Chapter 4    (Source: )

Open Government:

  • Government exists to aid in the conduct of the people’s business
  • Government must take actions openly
  • Government must deliberate openly

Public Body:

  • Convening of a public body with a quorum present for matters under the body’s jurisdiction or advisory powers
  • All meetings are open to the public unless closed in accordance with the act
  • Electronic information presented by an individual on an item on an agenda shall be provided to become part of the public record (S.B. 169)

Public Notice of Meetings:

  • Not less than a 24-hour public notice is required (agenda, date, time, and place)
  • Post the notice:
  • with the principal office of the public body
  • on the Utah Public Notice website
  • Agenda must include topics with reasonable specificity to notify the public,
  • No final action can be taken on a topic not listed on the posted agenda

Meeting Minutes:

  • Written minutes and an audio recording must be kept of all open meetings
  • Written minutes must include: date, time, and place; members present and absent; record

of votes; names of people providing comments and a short summary of comments; and

other information regarding what occurred, as requested by a member

  • Minutes must be approved by the public body, and pending minutes must be available

within 30 days of the meeting (if it is a state public body)

  • Recording must be complete, unedited, and properly labeled and available to the public

within three days of the meeting

Emergency Meetings:

  • The 24-hour notice may be disregarded for an emergency meeting
  • Must give the best notice practicable, including time, place, and topics to be considered
  • Must attempt to notify all members
  • Majority of members must approve holding the emergency meeting

Closed Meetings:

  • May only be held for certain specified items and, in most cases, requires a 2/3 vote to close
  • A quorum must be present to hold a closed meeting
  • Permitted closed meeting topics include:
  • discussion of character, professional competence, or health of an individual;
  • strategy sessions for collective bargaining, litigation, water rights, or sale of real property;
  • security and criminal misconduct;
  • certain ethics complaints;
  • trade secrets (S.B. 179);
  • and certain procurement information (S.B. 179)
  • A recording must be kept of a closed meeting with some exceptions

Electronic Meetings:

  • A meeting convened through electronic media may only be held if the public body has

adopted a rule or ordinance governing the use of electronic meetings

  • The chair must then determine if sufficient equipment and connections are available to

allow remote participation