13 February 2020, 6:00PM – 1160 N 645 West, Washington, Utah
|Agenda Item||Presenter||Questions to answer||Time|
|Board Meeting Call to Order||Chair||
|Read Vision and Mission Statement||Chair|
|Approve Minutes from Previous Meeting||Secretary||January 9th, January 16th phone meeting|
|Public Comment||Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b).|
|Turnaround Update||ED Direction||ED Direction|
|Finance Report||Committee Chairs||
• Budget report and findings
Are the following policies clear and do they align with the DMA’s Mission and Vision?
|Reserved for Closed Session||Chair||
As needed under Utah Code 52-4-205(1)
|Next meeting||Thursday March 12th|
|Adjourn||Chair||What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting?||7:30|
At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.
The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.
Board Approved: 20 Apr 2016
DMA will purchase only those items and services that are required to perform the school’s mission and/or fill a bona fide need. Procurements will be made using “Best Value Purchasing” which includes assessing the best value considering quality, performance and price.
Purchasing Objectives: DMA personnel will adhere to the following when purchasing:
- Deal fairly and impartially with all vendors; Procurements will be based strictly on the merits of supplier and contractor proposals and applicable related considerations such as delivery, quantity, etc.;
- All purchases will in the best interests of the school and its funding sources;
- Obtain quality supplies/services needed for delivery at the time and place required;
- Buy from responsible and dependable sources;
- Obtain maximum value for all expenditures;
- Be above suspicion of unethical behavior at all time and avoid any conflict of interest, dealings with related parties or even the appearance of a conflict of interest in DMA’s supplier relationships.
- Plan in advance; whenever possible approval should be obtained before purchasing and reimbursements avoided.
Purchase Approval: The following approvals must be obtained in writing before any purchase is made:
- All purchases: Approval by the Business Manage and a filled requisition form.
- All curriculum purchases: Approval by the Director.
- Purchases of $500 or more: Approval by the Director.
- Purchases of $5,000 or more: Approval by the Board.
- Purchases more than 30% of a single budget line item: Approval by the Board.
Competitive Bids: DMA will use the following competitive procurement process:
- Purchases of $1,000 or more require the use of Purchase Order.
- Purchases of $2,500 to $20,000, inclusive, require three written quotes.
- Purchases greater than $20,000 require the use of a formal bid process.
- Payment is only authorized for the quoted amount, any additional payment or changes require the use of one or more Change Order which will be treated as separate purchases.