Board of Directors Meeting February 13, 2020

13 February 2020, 6:00PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair


Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary January 9th, January 16th phone meeting  
Public Comment   Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b).  
Turnaround Update ED Direction ED Direction  
Director’s Report
  • Short Celebration
  • Enrollment
  • Academic Progress Report
  • MOY testing and benchmark assessments report
Finance Report Committee Chairs

• Budget report and findings
• Public Treasure’s Investment Fund

Board Governance
  • Policy Review
  • Math Curriculum
  • Change March board meeting?
  • Status of Reports due in Dec.
    • See Board Packet

Are the following policies clear and do they align with the DMA’s Mission and Vision?

  • Purchasing Policy
  • Review Quotes
  • AMS conference is March 10th -15th
  • Board Documents and Training
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Payroll
Next meeting   Thursday March 12th  
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30


At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.


The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.


Purchasing Policy

Board Approved: 20 Apr 2016

DMA will purchase only those items and services that are required to perform the school’s mission and/or fill a bona fide need.  Procurements will be made using “Best Value Purchasing” which includes assessing the best value considering quality, performance and price.

Purchasing Objectives: DMA personnel will adhere to the following when purchasing:

  • Deal fairly and impartially with all vendors; Procurements will be based strictly on the merits of supplier and contractor proposals and applicable related considerations such as delivery, quantity, etc.;
  • All purchases will in the best interests of the school and its funding sources;
  • Obtain quality supplies/services needed for delivery at the time and place required;
  • Buy from responsible and dependable sources;
  • Obtain maximum value for all expenditures;
  • Be above suspicion of unethical behavior at all time and avoid any conflict of interest, dealings with related parties or even the appearance of a conflict of interest in DMA’s supplier relationships.
  • Plan in advance; whenever possible approval should be obtained before purchasing and reimbursements avoided. 


Purchase Approval: The following approvals must be obtained in writing before any purchase is made:

  • All purchases: Approval by the Business Manage and a filled requisition form.
  • All curriculum purchases: Approval by the Director.
  • Purchases of $500 or more: Approval by the Director.
  • Purchases of $5,000 or more: Approval by the Board.
  • Purchases more than 30% of a single budget line item: Approval by the Board.


Competitive Bids: DMA will use the following competitive procurement process:

  • Purchases of $1,000 or more require the use of Purchase Order.
  • Purchases of $2,500 to $20,000, inclusive, require three written quotes.
  • Purchases greater than $20,000 require the use of a formal bid process.
  • Payment is only authorized for the quoted amount, any additional payment or changes require the use of one or more Change Order which will be treated as separate purchases.