Board of Directors Meeting February 13, 2020

13 February 2020, 6:00PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

6:00
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary January 9th, January 16th phone meeting  
Public Comment   Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b).  
Turnaround Update ED Direction ED Direction  
Director’s Report
  • Short Celebration
  • Enrollment
  • Academic Progress Report
  • MOY testing and benchmark assessments report
Chair    
Finance Report Committee Chairs

• Budget report and findings
• Public Treasure’s Investment Fund

 
Board Governance
  • Policy Review
  • Math Curriculum
  • Change March board meeting?
  • Status of Reports due in Dec.
    • See Board Packet
Chair

Are the following policies clear and do they align with the DMA’s Mission and Vision?

  • Purchasing Policy
  • Review Quotes
  • AMS conference is March 10th -15th
  • Board Documents and Training
7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Payroll
 
Next meeting   Thursday March 12th  
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

 

Purchasing Policy

Board Approved: 20 Apr 2016

DMA will purchase only those items and services that are required to perform the school’s mission and/or fill a bona fide need.  Procurements will be made using “Best Value Purchasing” which includes assessing the best value considering quality, performance and price.

Purchasing Objectives: DMA personnel will adhere to the following when purchasing:

  • Deal fairly and impartially with all vendors; Procurements will be based strictly on the merits of supplier and contractor proposals and applicable related considerations such as delivery, quantity, etc.;
  • All purchases will in the best interests of the school and its funding sources;
  • Obtain quality supplies/services needed for delivery at the time and place required;
  • Buy from responsible and dependable sources;
  • Obtain maximum value for all expenditures;
  • Be above suspicion of unethical behavior at all time and avoid any conflict of interest, dealings with related parties or even the appearance of a conflict of interest in DMA’s supplier relationships.
  • Plan in advance; whenever possible approval should be obtained before purchasing and reimbursements avoided. 

 

Purchase Approval: The following approvals must be obtained in writing before any purchase is made:

  • All purchases: Approval by the Business Manage and a filled requisition form.
  • All curriculum purchases: Approval by the Director.
  • Purchases of $500 or more: Approval by the Director.
  • Purchases of $5,000 or more: Approval by the Board.
  • Purchases more than 30% of a single budget line item: Approval by the Board.

 

Competitive Bids: DMA will use the following competitive procurement process:

  • Purchases of $1,000 or more require the use of Purchase Order.
  • Purchases of $2,500 to $20,000, inclusive, require three written quotes.
  • Purchases greater than $20,000 require the use of a formal bid process.
  • Payment is only authorized for the quoted amount, any additional payment or changes require the use of one or more Change Order which will be treated as separate purchases.