Board of Directors Meeting May 9, 2018

9 May 2018, 5:30PM – 1160 N 645 West, Washington, Utah

 

 

Agenda Item Presenter Questions to answer Time
Workshop Start Chair 5:30
Interview New Board Candidates  Chair What are their qualifications? Are they willing to take the time necessary for the position?  Do they understand the responsibilities involved?
Policy Review Chair Advertising Policy
 End of Year Survey Results  What questions were sent? Who were they sent to? What were the results? How was the survey distributed?
Workshop End 6:25
Board Meeting Call to Order Chair 6:30
Read Vision and Mission Statement Chair
Approve Minutes from Previous Meeting Secretary
Public Comment 6:35
 Turnaround Committee Report  Accountability Chair  What were the findings from the state turnaround group?
Director’s Report

  • Short Celebration
  • Sage Test Results
  • Spring Transition Progress

 

Director What results do we have available now from testing? How has the sage process changed since last years? What are we doing now to make sure internal transitions over the summer are clearly communicated and the staff and students are prepared as possible? 6:45
 Enrollment  Admissions  What is our current enrollment and what is projected for next year?
 Review Parent School Compact  Title 1 Coordinator  Does this compact fulfill its purpose as written? Are there opportunities for adjustments of enhancements?
Finance Report

  • Monthly Finance Statement
  • Review and Approve 2019 Budget
  • Montessori Training RFPs
  • IT Services RFPs
Business Manager How do actual expenses compare to the school’s budget? How was performance? 7:00
Reserved for Closed Session As needed under Utah Code 52-4-205(1)

  • Director Formal Annual Evaluation
  • Discuss new board candidates
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized grade K-7 education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Advertising Policy (Proposed)

All outside advertising, whether it be for profit or non-profit, shall be reviewed and approved by the Director of Dixie Montessori Academy.  The Director shall ensure that the advertised product meets the vision and mission of Dixie Montessori Academy.  All approved advertisements shall be displayed on a dedicated advertising board in the front office for no more than one month.

Director Evaluation Policy

Board Approved 15 Jun 2016

The Director will be evaluated twice each year by the Board of Directors: once informally near the middle of the school year and once formally at the end of the school year. The board will make clear to the Director what expectations they will be evaluated against by the middle of the school year.

Informal Mid-Year Evaluation

The director shall be evaluated informally during the first board meeting of each calendar year.

At least 48 hours prior to that board meeting:

  •         The board Chair shall solicit informal comments from each board member individually
  •         Those comments shall be summarized and distributed to the board.

During the meeting:

  •         The board will meet in closed session to discuss those comments and the Director’s summary
  •         The board will meet with the director in closed session to communicate its message

Formal Annual Evaluation

The Director shall be evaluated formally one per year, prior to the Board of Director’s reorganization meeting and not later than May 30.

At least one week prior to that board meeting:

  •         The director shall provide the board with a written report summarizing the school’s performance over the previous school year.

At least 48 hours prior to that board meeting:

  •         Each board member will fill out a Director Evaluation form and send it to the board chair. Either the below Director Evaluation form, or one agreed upon by the board before the middle of the school year,
  •         Those forms shall be summarized and distributed to the board.

During the meeting:

  •         The board will meet in closed session to discuss the evaluation results and the Director’s summary.
  •         The board will meet with the director in closed session to communicate its message.

 

Board members shall not individually solicit information regarding the Director’s performance outside of the specific times set forth in this policy.