Board of Directors Meeting November 8, 2018

8 November 2018, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda ItemPresenterQuestions to answerTime
Workshop StartChair 5:30
Review/Revise PoliciesChairPolicy 1- Parent Involvement
(Needs Revision)
Strategy DiscussionChairWhat questions would we like to see on the Midyear stakeholder survey?
Workshop End6:25
Board Meeting Call to OrderChair


Read Vision and Mission StatementChair  
Approve Minutes from Previous MeetingSecretary  
Public CommentChairNote: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b).6:35
Director’s Report


Short Celebration
• Attendance, 2019-2020 projected numbers
• Annual Desktop Monitoring system- Title 1
Early Literacy Plan goals
DirectorWhat changes were made to the early literacy plan?6:45
Board Governance


• Policy Review
• Committee Recommendation
• Review 2019-2020 School Calendar
ChairAre the following policies clear and do they align with the DMA’s Mission and Vision?
• Parent Involvement
Should we create a Policy Committee? Who will chair this Committee and what is the committee’s responsibility?
Finance Report
• Monthly Finance Statement
• Letter of Authorization
• Audit Report/Findings
Business ManagerHow do actual expenses compare to the school’s budget?
Reserved for Closed SessionChairAs needed under Utah Code 52-4-205(1) 
AdjournChairWhat did you like about this meeting, what did you dislike, what needs to be changed for the next meeting?7:30


At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.


The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized grade K-7 education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Parental Involvement


Part of the vision of Dixie Montessori Academy is a belief in the active involvement of parents in the ultimate success of their student at DMA. Many opportunities for parental involvement will be created. DMA strongly encourages volunteer parental involvement to assist in the daily operation of the academy. All volunteerism is strictly optional, but is highly encouraged for the benefit of students and the school as a whole.

At the end of the academic year, DMA will send out a survey to all school families asking for suggestions and input concerning items such as classroom management, extracurricular activities, elective courses, and volunteer opportunities for consideration of the Director. This allows for parents/guardians to influence school programs.

DMA will advertise the monthly Board meeting place and time to parents and the public. Parents will have the opportunity to attend the meeting and make public comment if they desire by completing a request to be added to the meeting agenda in advance of the meeting.


To make sure all parents receive notice of board meetings and volunteer opportunities DMA will place a message board at the pick-up / drop-off areas of the school. Additionally, an email will be sent to all parents who have an email address on file at the school. Notice will be made on the school website as well.

Parent Teacher Volunteer Organization (PTVO)

A Parent Teacher Volunteer Organization (PTVO) will be formed, which is DMA’s equivalent of a PTA or PTO. The parent volunteer group is not a committee of the governing board. The PTVO is meant to provide stakeholders of DMA students the opportunity to participate in school decision-making and coordination of volunteer efforts, working with the Director or person the director assigns

Accountability Group (AG)

The Board will create a committee called the Accountability Group (AG). The group is essential to the effective operation, management and control of the school. The Accountability Group is a committee that reports to the governing board. The AG’s primary function is to advise the governing board and to submit recommendations regarding school program effectiveness, parent satisfaction and school safety. The governing board may expand the goals of the Accountability Group.

The group should include the school director, no more than 2 governing board members, parents, teachers, community members and members from the Parent Teacher Volunteer Organization (PTVO).

When evaluating student achievement, the accountability group may gather student performance data from a variety of sources including performance on standardized tests, as well as regular classroom assessments and student portfolios. Student grade promotion, graduation rates, and matriculation rates provide information on student preparedness. The accountability group should also ascertain whether the school is providing extra intervention to struggling students and challenging material for advanced students.

The group will also report on the effectiveness of the strategic plan goals to assist the governing board in its determination of achieving the schools vision and mission.

The group will also design surveys that are designed to measure academic progress, school safety, parent satisfaction and other criteria as the board may need. The governing board will approve all surveys and forms.

As a committee of the governing board, the accountability group provides summary data reports, school survey progress and summary reports, and goal progress reports directly to the governing board.

The school staff regularly distributes and manipulates data internally. Comprehensive reports are submitted to the accountability group for evaluation. The accountability group then submits summary reports to the governing board. In addition to student achievement data, accreditation data, and school survey results, the accountability group may also report on data reflecting the school’s values, data required in the charter application, or data required in the Charter Agreement. From time to time, the Director may request specific data targets from the accountability group to facilitate school improvement. In addition, the governing board may request data specifically needed for financial decision making, such as needs assessment or resource allocation data.

The reporting structures for the accountability group should be established by the board and put into writing. The accountability group should be meeting regularly on its own and reporting at least quarterly to the governing board. The accountability group should provide summarized data reports, school survey progress and summary reports, as well as any written recommendations to the governing board. The governing will formally report to the authorizer on an annual basis through state required reports and school-specific reports as indicated in the Charter Agreement. The governing board may request that the accountability group provide a year-end summary report to parents, investors, and other stakeholders in the community. In addition, the accountability group should keep minutes for all meetings and make those available to the governing board or other stakeholders.

The accountability group will regularly monitor data and progress toward goal accomplishment, the accountability group may also provide written recommendations to the governing board. These recommendations may include goals or targets for school improvement, areas where the school may benefit from a formal needs assessment process, or recommendations for the allocation of resources. The accountability group may make recommendations requesting certain resource acquisition or re-allocation in the school building in order to accomplish school goals.


Office staff will be able to monitor all incoming and outgoing visitors.  All visitors will wear a prominent visitor’s badge.