Board of Directors Meeting October 18, 2018

18 October 2018, 5:30PM – 1160 N 645 West, Washington, Utah



Agenda Item Presenter Questions to answer Time
Workshop Start Chair 5:30
Review/Revise Policies Chair
  • Board Job Descriptions
  • Search of Person or Property Policy
Strategy Discussion Chair Revisit Chair Position as Discussed in July board restructure
Workshop End 6:25
Board Meeting Call to Order Chair

Read Vision and Mission Statement Chair
Approve Minutes from Previous Meeting Secretary
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report

  • Short Celebration
  • Membership Audit
  • Attendance
  • Assessment Report
Finance Report

  • Monthly Finance Statement
Business Manager How do actual expenses compare to the school’s budget? 6:55
Board Governance

  • Policy Review
  • Governance Training
Chair Are the following policies clear and do they align with the DMA’s Mission and Vision?

  • Board Job Descriptions
  • Search of Person or Property Policy
Closed Session Chair As needed under Utah Code 52-4-205(1)

  • Specific Student behavior and recent disciplinary actions
Next Month’s Meeting Chair Our next board meeting will be held Thursday November 8th, 2018
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30


At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.


The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized grade K-7 education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Policy 1

Board Job Descriptions

Board Approved 14 Dec 2016

Specific job outputs of the Board as an informed agent of the ownership are only those that ensure appropriate organizational performance.

  1. Provide written governing policies that realistically address the broadest levels of all school decisions and situations.
  1. Mission: The organizational impacts, benefits, outcomes, recipients, beneficiaries, impacted groups; and their relative worth in cost or priority.
  2. Governance Process: Specification of how the Board conceives, carries out, and monitors its own policies.
  3. Board-Management Delegation: How power is delegated and its proper use monitored; the Director’s role, authority, and accountability.
  1. To accomplish its job output with a governance style consistent with Board policies, the Board will follow an annual agenda that:
  • . Evaluates and measures how well DMAs Mission is being accomplished.
  1. Evaluates and measures DMAs performance against the guidelines established by the Utah State Charter School Board.
  2. Continually improves Board performance through Board education and enriched input and deliberation.
  1. To accomplish its job outputs with a governance style consistent with Board policies, the Board will follow a Board Meeting agenda.
  • . Anyone may recommend or request an item for Board discussion by submitting the item to the Chair no later than 5 calendar days prior to the Board meeting.
  1. Review DMA’s Vision and Mission statement.
  2. Examine Board policies.
  3. Examine and monitor Board performance.
  4. Contain time for Board trainings.
  5. Attend to agenda items as expeditiously as possible.
  6. Director status report.
  7. Plan for direct inspection monitoring or arrangements for third party monitoring when necessary.
  8. Provide opportunity for public input
  9. Provide public notice of meetings consistent with the requirements of The Open Meetings Act

Board Chair’s Role

The Board Chair, a specifically empowered member of the Board, ensures the integrity of the Board’s policies, and secondarily, occasionally represents the Board to outside parties.

  1. The assigned result of the Chair’s job is that the Board behaves consistently with its own rules and those legitimately imposed upon it from outside the organization.
  1. Meeting discussion content will consist solely of issues that clearly belong to the Board to decide or to monitor according to Board policy.
  2. Information that is neither for monitoring performance nor for Board decisions will be avoided or minimized and always noted as such.
  3. Deliberation will be fair, open, and thorough but also timely, orderly, and kept to the point.
  1. The authority of the Chair consists in making decisions that fall within topics covered by Board policies on governance processes and Board-Management Delegation, with the exception of employment or termination of the Director and areas where the Board specifically delegates portions of this authority to others.  The chair is authorized to use any reasonable interpretation of the provisions in these policies.
  • . The Chair is empowered to chair Board meetings with all the commonly accepted powers of that position, such as ruling and recognizing.
  1. The Chair has no authority to make decisions about policies created by the Board within Ends and Executive Limitations policy areas.  Therefore, the Chair has no authority to supervise or direct the Director.
  2. The Chair may represent the Board to outside parties in announcing Board-stated positions and in stating Chair decisions and interpretations within the area delegated to that role.
  3. The Chair may delegate this authority but remains accountable for its use.
  1. Nomination and ratification of the Chair will be done yearly.

Board Secretary’s Role

The Board secretary is an officer of the Board whose purpose is to ensure the integrity of the Board’s documents with the exception of areas where the Board specifically delegates portions of this authority to others.

  1. The assigned result of the secretary’s job is to see to it that all Board documents and filings are accurate and timely.
  1. Policies will be current in their reflection of Board decisions.
  2. Policies will rigorously follow Policy Governance principles.
  3. Bylaw elements necessary for legal compliance and for consistency with the principles of Policy Governance will be known to the Board.
  4. Requirements for format, brevity, and accuracy of Board minutes will be known to the secretary.
  1. The authority of the secretary is access to and control over Board documents.
  2. The secretary may delegate its authority but remains accountable for its use.
  3. Nomination and ratification of the secretary will be done yearly.



Policy 2

Search Of Person Or Property Policy

Board Approved: 28 May 2015


Given the school’s custodial and tutelary responsibility for children, and the school’s commitment to preserve a safe environment for all students and staff, Dixie Montessori Academy school officials have the authority to conduct reasonable searches of students and student property.