Board of Directors Meeting September 12, 2019

12 September 2019, 6:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

6:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary    
Public Comment   Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Turnaround Update ED Direction Report from ED Direction  
Director’s Report
  • Short Celebration
  • Enrollment
  • Academic Progress Report
  • Deaf Classroom Presentation
  • Montessori Training
Chair   6:45
Policy Committee Report Committee Chair Meal Charge Policy  

Finance Report

  • Monthly Finance Statement
  • Financial Investments Report
  • Audit Update
  • Food Service Program
  • Marketing
  • Purchase Orders for Kitchen Equipment
  • Grants
  • Teacher License – NCLB Status
Business Manager How do actual expenses compare to the school’s budget? 7:10
Board Governance
  • Proposed Policy
Chair

Are the following policies clear and do they align with the DMA’s Mission and Vision?

7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

 
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

 

Meal Charge Policy (Proposed)

It is the policy of Dixie Montessori Academy (DMA) to minimize the amount of unpaid meal charges and to establish procedures for collecting them. DMA procedures are intended to ensure that employees, students, and parents have a shared understanding of the expectations for payment and collection of meal charge.

Board of Directors Meeting August 29, 2019

29 August 2019, 6:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

Phone: 1.712.770.8002
Access Code: 553910

5:10
Read Early Literacy Plan Chair    
Adjourn   What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting?  

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

 

 

Board of Directors Meeting August 15, 2019

15 August 2019, 6:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

6:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary    
Public Comment   Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Turnaround Update   Report from ED Direction  
Director’s Report
  • Short Celebration
  • Enrollment
Chair   6:45

Finance Report

  • Monthly Finance Statement
  • Lunch Program Update
  • Employee Fingerprints and Background checks
Business Manager How do actual expenses compare to the school’s budget? 7:10
Board Governance
  • Policy Proposal
  • Open and Public Meetings Review
  • Appendix A Review
Chair

Are the following policies clear and do they align with the DMA’s Mission and Vision?

  • ​ No action Policy (Proposed)
  • DMA School Wellness Policy

     Review amended Appendix A

  • Section 6-b
7:15
Board Training Shannon Greer New board member training  
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Staff Concerns
 
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

 

Policy 1 (Proposed)

No Action Policy

With the exception of concerns pertaining to matters of school or human safety, the board, it’s officers or members, or its committees will take no action on any stakeholder concern or complaint until the school’s executive director has first had the opportunity to address the concern or complaint.  If, in the executive director’s opinion, the board, or any of its officers or members, or committees violates this policy to the detriment of a good working relationship with the board, the executive director is required to report the violation to the whole board.

 

Policy 2 (Proposed)

DMA School Wellness Policy

Food and Nutrition Department

Dixie Montessori Academy will engage students, parents, teachers, food service professionals, health professionals, and other interested community members in developing, implementing, monitoring, and reviewing school-wide nutrition and physical activity policies. All students in grades K-7 will have opportunities, support, and encouragement to be physically active on a regular basis.

 

Foods and beverages sold and served at school will meet the nutrition recommendations of the U.S. Dietary Guidelines for Americans. Dixie Montessori Academy will provide nutrition education and physical education to foster lifelong habits of healthy eating and physical activity and will establish connections between health education and school meal programs, and with related community services.

Board of Directors Meeting July 11, 2019

11 July 2019, 6:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

6:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary    
Public Comment   Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Turnaround Update   Report from ED Direction  
Director’s Report
  • Enrollment
  • Hiring Update
Chair   6:45

Finance Report

  • Monthly Finance Statement
  • Staffing Update
Business Manager How do actual expenses compare to the school’s budget? 7:10
Board Governance
  • New Board Member Update
  • Restructure
Chair
  • Sign Code of Conduct
  • ​Access to UCAP online training
  • Background checks
  • Letter to parents about restructure
7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Discuss Director Applications
 
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting June 26, 2019

26 June 2019, 6:00PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

6:00
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Resignation
  • Letter to Parents
  • Memo of Understanding – Specific staff behavior
  • Restructure
 
Action Items from closed session   Are there any proposal or actions that need to be taken from closed session?  
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting June 13, 2019

13 June 2019, 6:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

6:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary    
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report
  • Short Celebration
  • Enrollment
  • Lunch Program Update
  • Org Chart and Flow Chart
  • Assurances
Director   6:45

Finance Report

  • Monthly Finance Statement
  • 2019-2020 Budget Review
Business Manager How do actual expenses compare to the school’s budget? 7:10
Board Governance
  • Policy Review
  • Board Restructuring
  • Ed Direction Contract
  • Governing Terms – DMA By Laws
Chair

Are the following policies clear and do they align with the DMA’s Mission and Vision?

  • Board Code of Conduct
  • ​Board No Action Policy

Are all necessary positions and responsibilities filled?

-When are you board member?

7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Investments
  • Director 2019-2020 Contract
  • Business Administrator 2019-2020 Contract
  • Anonymous letter to the board
  • Assessment Information
 
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting May 9, 2019

9 May 2019, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

5:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary   6:30
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report
  • Short Celebration
  • Attendance
Director   6:45

Finance Report

  • Monthly Finance Statement
  • Lunch Program
Business Manager How do actual expenses compare to the school’s budget?
What is the progress with lunch program & funding?
7:10
Board Governance
  • Governance Training
Chair

Board member code of conduct discussion.

7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Director year end evaluation
  • Business Administrator year end evaluation
 
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting April 11, 2019

21 March 2019, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

5:30
Read Vision and Mission Statement Chair    
Closed Session Chair

As needed under Utah Code 52-4-205(1)

Turn Around Progress Report – Ed Direction

  • Staff survey findings
 
Approve Minutes from Previous Meeting Secretary   6:30
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report
  • Short Celebration
  • Attendance
  • Academic Progress Report
Director   6:45

Finance Report

  • Monthly Finance Statement
  • Stage Pit Bids
Business Manager How do actual expenses compare to the school’s budget? 7:10
Board Governance
  • Governance Training
Chair

Are the following policies clear and do they align with the DMA’s Mission and Vision?

  • April 18th Board Governance training
  • April 25th legislature update
7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Benefits Package
  • Responsibilities Flow Chart
  • Discuss Board Applications
 
Next meeting Date   May 9th  
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting March 21, 2019

21 March 2019, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Workshop Start Chair   5:30
Review/Revise Policies Chair
  • Complaint Policy
  • Child Abuse/Neglect Policy
 
Strategy Discussion Chair New Board Member Interest  
Workshop End     6:25
Board Meeting Call to Order Chair

 

6:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary    
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report
  • Short Celebration
  • Attendance
  • Academic Progress Report
  • Land Trust
  • Assessment
Director   6:45

Finance Report

  • Monthly Finance Statement
  • Stage Bids
Business Manager How do actual expenses compare to the school’s budget?  
Board Governance
  • Policy Review
  • Governance Training
Chair

Are the following policies clear and do they align with the DMA’s Mission and Vision?

  • Policy 1 – Complaint Policy
  • Policy 2 – Child Abuse/Neglect Policy
7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Loans
 
Next meeting Date   March 21st  
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

 

Policy 1 (Review)

Complaint Policy

Board Approved: 31 Dec 2012

IDEA Policy
DMA recognizes the importance of adhering to the necessary and proper procedures of resolving complaints that allege violations of Part B of IDEA, State Rules, or other applicable laws protecting disabled individuals. Due to the complexity and importance of these procedural safeguards, DMA has determined to adopt the procedures endorsed by the Utah Board of Education in their handbook entitled Special Education Rules, § IV.G. COMPLAINT PROCEDURES. As part of DMA’s Complaint procedure, DMA has established procedures to allow parties the opportunity to resolve disputes through a mediation process that is available whenever a due process hearing or an expedited due process hearing is requested. These procedures are outlined in the Special Education Rules handbook § IV.J. MEDIATION. In the event that DMA’s policy does not comply with Part B of the IDEA, State Rules, or other rules protecting the rights of students with disabilities, DMA will adopt a policy that ensures compliance with the aforementioned laws and regulations.

Compliance
If the application of any requirement of DMA’s complaint policy to a student with a disability is not permissible, or becomes impermissible, under IDEA or State Law, DMA shall implement other actions consistent with the conflicting law or regulation which shall most closely correspond to the requirements of this policy.

Timeframe
Informal Complaint:

  • Director or immediate supervisor initiates action to resolve the issue within 5 working days.

If not satisfied with Informal resolution:

  • File Formal Complaint with Board Member within 10 days.
  • Board Delegate will meet with complainant within 10 days of filing.

If not satisfied with Delegate’s resolution:

  • Request Hearing with Board of Directors at next scheduled Board Meeting

Board will decide final resolution with 10 days of hearing

 

Policy 2 (Review)

Child Abuse/Neglect Reporting Policy

Board Approved: 10 Jun 2015

Dixie Montessori Academy employees are mandatory reporters and will follow the state law.

Board of Directors Meeting February 21, 2019

21 February 2019, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Workshop Start Chair   5:30
Presentation Brittni Shelton HR on Board Tool  
Workshop End     6:25
Board Meeting Call to Order Chair

 

6:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary    
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report
  • Short Celebration
  • Attendance and Lottery Report
  • Turnaround Report
  • Professional Development/Montessori Training
  • School Improvement Plan
Director   6:45
Finance Report
• Monthly Finance Statement
Business Manager How do actual expenses compare to the school’s budget?  
Board Governance

Governance Training

Chair   7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Staffing
  • Talk about a specific Board Members Behavior
 
Next meeting Date   March 21st  
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.