Board of Directors Meeting July 11, 2019

11 July 2019, 6:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

6:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary    
Public Comment   Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Turnaround Update   Report from ED Direction  
Director’s Report
  • Enrollment
  • Hiring Update
Chair   6:45

Finance Report

  • Monthly Finance Statement
  • Staffing Update
Business Manager How do actual expenses compare to the school’s budget? 7:10
Board Governance
  • New Board Member Update
  • Restructure
Chair
  • Sign Code of Conduct
  • ​Access to UCAP online training
  • Background checks
  • Letter to parents about restructure
7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Discuss Director Applications
 
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting June 26, 2019

26 June 2019, 6:00PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

6:00
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Resignation
  • Letter to Parents
  • Memo of Understanding – Specific staff behavior
  • Restructure
 
Action Items from closed session   Are there any proposal or actions that need to be taken from closed session?  
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting June 13, 2019

13 June 2019, 6:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

6:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary    
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report
  • Short Celebration
  • Enrollment
  • Lunch Program Update
  • Org Chart and Flow Chart
  • Assurances
Director   6:45

Finance Report

  • Monthly Finance Statement
  • 2019-2020 Budget Review
Business Manager How do actual expenses compare to the school’s budget? 7:10
Board Governance
  • Policy Review
  • Board Restructuring
  • Ed Direction Contract
  • Governing Terms – DMA By Laws
Chair

Are the following policies clear and do they align with the DMA’s Mission and Vision?

  • Board Code of Conduct
  • ​Board No Action Policy

Are all necessary positions and responsibilities filled?

-When are you board member?

7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Investments
  • Director 2019-2020 Contract
  • Business Administrator 2019-2020 Contract
  • Anonymous letter to the board
  • Assessment Information
 
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting May 9, 2019

9 May 2019, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

5:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary   6:30
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report
  • Short Celebration
  • Attendance
Director   6:45

Finance Report

  • Monthly Finance Statement
  • Lunch Program
Business Manager How do actual expenses compare to the school’s budget?
What is the progress with lunch program & funding?
7:10
Board Governance
  • Governance Training
Chair

Board member code of conduct discussion.

7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Director year end evaluation
  • Business Administrator year end evaluation
 
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting April 11, 2019

21 March 2019, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Board Meeting Call to Order Chair

 

5:30
Read Vision and Mission Statement Chair    
Closed Session Chair

As needed under Utah Code 52-4-205(1)

Turn Around Progress Report – Ed Direction

  • Staff survey findings
 
Approve Minutes from Previous Meeting Secretary   6:30
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report
  • Short Celebration
  • Attendance
  • Academic Progress Report
Director   6:45

Finance Report

  • Monthly Finance Statement
  • Stage Pit Bids
Business Manager How do actual expenses compare to the school’s budget? 7:10
Board Governance
  • Governance Training
Chair

Are the following policies clear and do they align with the DMA’s Mission and Vision?

  • April 18th Board Governance training
  • April 25th legislature update
7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Benefits Package
  • Responsibilities Flow Chart
  • Discuss Board Applications
 
Next meeting Date   May 9th  
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting March 21, 2019

21 March 2019, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Workshop Start Chair   5:30
Review/Revise Policies Chair
  • Complaint Policy
  • Child Abuse/Neglect Policy
 
Strategy Discussion Chair New Board Member Interest  
Workshop End     6:25
Board Meeting Call to Order Chair

 

6:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary    
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report
  • Short Celebration
  • Attendance
  • Academic Progress Report
  • Land Trust
  • Assessment
Director   6:45

Finance Report

  • Monthly Finance Statement
  • Stage Bids
Business Manager How do actual expenses compare to the school’s budget?  
Board Governance
  • Policy Review
  • Governance Training
Chair

Are the following policies clear and do they align with the DMA’s Mission and Vision?

  • Policy 1 – Complaint Policy
  • Policy 2 – Child Abuse/Neglect Policy
7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Loans
 
Next meeting Date   March 21st  
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

 

Policy 1 (Review)

Complaint Policy

Board Approved: 31 Dec 2012

IDEA Policy
DMA recognizes the importance of adhering to the necessary and proper procedures of resolving complaints that allege violations of Part B of IDEA, State Rules, or other applicable laws protecting disabled individuals. Due to the complexity and importance of these procedural safeguards, DMA has determined to adopt the procedures endorsed by the Utah Board of Education in their handbook entitled Special Education Rules, § IV.G. COMPLAINT PROCEDURES. As part of DMA’s Complaint procedure, DMA has established procedures to allow parties the opportunity to resolve disputes through a mediation process that is available whenever a due process hearing or an expedited due process hearing is requested. These procedures are outlined in the Special Education Rules handbook § IV.J. MEDIATION. In the event that DMA’s policy does not comply with Part B of the IDEA, State Rules, or other rules protecting the rights of students with disabilities, DMA will adopt a policy that ensures compliance with the aforementioned laws and regulations.

Compliance
If the application of any requirement of DMA’s complaint policy to a student with a disability is not permissible, or becomes impermissible, under IDEA or State Law, DMA shall implement other actions consistent with the conflicting law or regulation which shall most closely correspond to the requirements of this policy.

Timeframe
Informal Complaint:

  • Director or immediate supervisor initiates action to resolve the issue within 5 working days.

If not satisfied with Informal resolution:

  • File Formal Complaint with Board Member within 10 days.
  • Board Delegate will meet with complainant within 10 days of filing.

If not satisfied with Delegate’s resolution:

  • Request Hearing with Board of Directors at next scheduled Board Meeting

Board will decide final resolution with 10 days of hearing

 

Policy 2 (Review)

Child Abuse/Neglect Reporting Policy

Board Approved: 10 Jun 2015

Dixie Montessori Academy employees are mandatory reporters and will follow the state law.

Board of Directors Meeting February 21, 2019

21 February 2019, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Workshop Start Chair   5:30
Presentation Brittni Shelton HR on Board Tool  
Workshop End     6:25
Board Meeting Call to Order Chair

 

6:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary    
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report
  • Short Celebration
  • Attendance and Lottery Report
  • Turnaround Report
  • Professional Development/Montessori Training
  • School Improvement Plan
Director   6:45
Finance Report
• Monthly Finance Statement
Business Manager How do actual expenses compare to the school’s budget?  
Board Governance

Governance Training

Chair   7:15
Reserved for Closed Session Chair

As needed under Utah Code 52-4-205(1)

  • Staffing
  • Talk about a specific Board Members Behavior
 
Next meeting Date   March 21st  
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting January 10, 2019

10 January 2019, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Workshop Start Chair   5:30
Review/Revise Policies Chair What changes were made to the Parent Involvement section of the charter? Does it meet all the criteria sent to us by the state.  
Strategy Discussion Chair    
Workshop End     6:25
Board Meeting Call to Order Chair

 

6:30
Read Vision and Mission Statement Chair    
Approve Minutes from Previous Meeting Secretary    
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report

 

Short Celebration
• Attendance
• Academic Progress Report

How is the new Curriculum coordinator position?
Director   6:45
Board Governance

Policy Review

• Stakeholder Survey Review
Chair • Parent Involvement Policy
• What was the outcome of the Stakeholder survey?
7:15
Finance Report
• Monthly Finance Statement
Business Manager How do actual expenses compare to the school’s budget?  
Reserved for Closed Session Chair • As needed under Utah Code 52-4-205(1)
• Director mid-year evaluation
• Business Administrator mid-year evaluation
• Staffing
 
Next meeting Date   Thursday, February 21st
Dixie Montessori Academy 6:30 -7:30
 
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Board of Directors Meeting November 8, 2018

8 November 2018, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda ItemPresenterQuestions to answerTime
Workshop StartChair 5:30
Review/Revise PoliciesChairPolicy 1- Parent Involvement
(Needs Revision)
Strategy DiscussionChairWhat questions would we like to see on the Midyear stakeholder survey?
Workshop End6:25
Board Meeting Call to OrderChair

 

6:30
Read Vision and Mission StatementChair  
Approve Minutes from Previous MeetingSecretary  
Public CommentChairNote: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b).6:35
Director’s Report

 

Short Celebration
• Attendance, 2019-2020 projected numbers
• Annual Desktop Monitoring system- Title 1
Early Literacy Plan goals
DirectorWhat changes were made to the early literacy plan?6:45
Board Governance

 

• Policy Review
• Committee Recommendation
• Review 2019-2020 School Calendar
ChairAre the following policies clear and do they align with the DMA’s Mission and Vision?
• Parent Involvement
Should we create a Policy Committee? Who will chair this Committee and what is the committee’s responsibility?
7:15
Finance Report
• Monthly Finance Statement
• Letter of Authorization
• Audit Report/Findings
Business ManagerHow do actual expenses compare to the school’s budget?
Reserved for Closed SessionChairAs needed under Utah Code 52-4-205(1) 
AdjournChairWhat did you like about this meeting, what did you dislike, what needs to be changed for the next meeting?7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized grade K-7 education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.

Parental Involvement

Opportunities

Part of the vision of Dixie Montessori Academy is a belief in the active involvement of parents in the ultimate success of their student at DMA. Many opportunities for parental involvement will be created. DMA strongly encourages volunteer parental involvement to assist in the daily operation of the academy. All volunteerism is strictly optional, but is highly encouraged for the benefit of students and the school as a whole.

At the end of the academic year, DMA will send out a survey to all school families asking for suggestions and input concerning items such as classroom management, extracurricular activities, elective courses, and volunteer opportunities for consideration of the Director. This allows for parents/guardians to influence school programs.

DMA will advertise the monthly Board meeting place and time to parents and the public. Parents will have the opportunity to attend the meeting and make public comment if they desire by completing a request to be added to the meeting agenda in advance of the meeting.

Notification

To make sure all parents receive notice of board meetings and volunteer opportunities DMA will place a message board at the pick-up / drop-off areas of the school. Additionally, an email will be sent to all parents who have an email address on file at the school. Notice will be made on the school website as well.

Parent Teacher Volunteer Organization (PTVO)

A Parent Teacher Volunteer Organization (PTVO) will be formed, which is DMA’s equivalent of a PTA or PTO. The parent volunteer group is not a committee of the governing board. The PTVO is meant to provide stakeholders of DMA students the opportunity to participate in school decision-making and coordination of volunteer efforts, working with the Director or person the director assigns

Accountability Group (AG)

The Board will create a committee called the Accountability Group (AG). The group is essential to the effective operation, management and control of the school. The Accountability Group is a committee that reports to the governing board. The AG’s primary function is to advise the governing board and to submit recommendations regarding school program effectiveness, parent satisfaction and school safety. The governing board may expand the goals of the Accountability Group.

The group should include the school director, no more than 2 governing board members, parents, teachers, community members and members from the Parent Teacher Volunteer Organization (PTVO).

When evaluating student achievement, the accountability group may gather student performance data from a variety of sources including performance on standardized tests, as well as regular classroom assessments and student portfolios. Student grade promotion, graduation rates, and matriculation rates provide information on student preparedness. The accountability group should also ascertain whether the school is providing extra intervention to struggling students and challenging material for advanced students.

The group will also report on the effectiveness of the strategic plan goals to assist the governing board in its determination of achieving the schools vision and mission.

The group will also design surveys that are designed to measure academic progress, school safety, parent satisfaction and other criteria as the board may need. The governing board will approve all surveys and forms.

As a committee of the governing board, the accountability group provides summary data reports, school survey progress and summary reports, and goal progress reports directly to the governing board.

The school staff regularly distributes and manipulates data internally. Comprehensive reports are submitted to the accountability group for evaluation. The accountability group then submits summary reports to the governing board. In addition to student achievement data, accreditation data, and school survey results, the accountability group may also report on data reflecting the school’s values, data required in the charter application, or data required in the Charter Agreement. From time to time, the Director may request specific data targets from the accountability group to facilitate school improvement. In addition, the governing board may request data specifically needed for financial decision making, such as needs assessment or resource allocation data.

The reporting structures for the accountability group should be established by the board and put into writing. The accountability group should be meeting regularly on its own and reporting at least quarterly to the governing board. The accountability group should provide summarized data reports, school survey progress and summary reports, as well as any written recommendations to the governing board. The governing will formally report to the authorizer on an annual basis through state required reports and school-specific reports as indicated in the Charter Agreement. The governing board may request that the accountability group provide a year-end summary report to parents, investors, and other stakeholders in the community. In addition, the accountability group should keep minutes for all meetings and make those available to the governing board or other stakeholders.

The accountability group will regularly monitor data and progress toward goal accomplishment, the accountability group may also provide written recommendations to the governing board. These recommendations may include goals or targets for school improvement, areas where the school may benefit from a formal needs assessment process, or recommendations for the allocation of resources. The accountability group may make recommendations requesting certain resource acquisition or re-allocation in the school building in order to accomplish school goals.

Visitors

Office staff will be able to monitor all incoming and outgoing visitors.  All visitors will wear a prominent visitor’s badge.

Board of Directors Meeting November 8, 2018

8 November 2018, 5:30PM – 1160 N 645 West, Washington, Utah

Agenda Item Presenter Questions to answer Time
Training Shannon Greer and Joylin Lincoln Marketing your Charter School-What do you want the public to know about you? 5:30
Board Meeting Call to Order Chair

6:30
Read Vision and Mission Statement Chair
Approve Minutes from Previous Meeting Secretary
Public Comment Chair Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). 6:35
Director’s Report

  • Short Celebration
  • Attendance
  • Annual Desktop Monitoring system- Title 1
  • Early Literacy Plan goals
Director What changes were made to the early literacy plan? 6:45
Board Governance

  • Committee Recommendation
Chair Should we create a Policy Committee?  Who will chair this Committee and what is the committee’s responsibility? 7:15
Reserved for Closed Session Chair As needed under Utah Code 52-4-205(1)
Adjourn Chair What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? 7:30

Vision

At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.

Mission

The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized grade K-7 education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.